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Beating Procrastination at Its Own Game – and Ways to Thrive

People often ask me about ways to beat procrastination. I usually say “I’ll get back to you.” Just kidding.

Everyone procrastinates sometimes, but 20 percent of people chronically avoid difficult tasks and deliberately look for distractions—which, unfortunately, are increasingly available. Procrastination in large part reflects our perennial struggle with self-control as well as our inability to accurately predict how we’ll feel tomorrow, or the next day.

procrastinate1

If you do a Google search, there are over 380,000 references to “overcoming procrastination”.

Procrastinators may say they perform better under pressure, but more often than not that’s their way of justifying putting things off. The bright side? It’s possible to overcome procrastination—with effort.

Procrastination is not a problem of time management or of planning. Procrastinators are not different in their ability to estimate time, although they are more optimistic than others. “Telling someone who procrastinates to buy a weekly planner is like telling someone with chronic depression to just cheer up,” insists Dr. Ferrari (1).

I too struggle with procrastination. From my own observations with decades of clients behind me, plus my own ever-present struggle with it, here are the key reasons for procrastination.

  1. Desire to achieve perfection –  When a normally high energy, high achiever procrastinates, it’s usually due to the desire to achieve perfection. Perfection though is unachievable, especially in most business settings.
  2. Lack of direction –  You can’t leave for a trip if you don’t know where you’re going. Without a good sense of where you want to go with a project or a task, you likely wont want to start.
  3. Self-talk – Procrastinators tell lies to themselves. Such as, “I’ll feel more like doing this tomorrow.” Or “I work best under pressure.” But in fact they do not get the urge the next day or work best under pressure. In addition, they protect their sense of self by saying “this isn’t important.” Another big lie procrastinators indulge is that time pressure makes them more creative. Unfortunately they do not turn out to be more creative; they only feel that way. They squander their resources.
  4. It’s unpleasant –  Not everything we need to do each day is fun and exciting. Things can be downright unappealing, so we put them off.

Here are the most popular ways to overcome procrastination (2).

STEP 1: Recognize you ARE A PROCRASTINATOR.

Here’s a fun little test for you to take. CLICK HERE

Here are some useful indicators that will help you know when you’re procrastinating:

  • Filling your day with low priority tasks from your To Do List.
  • Reading e-mails several times without starting work on them or deciding what you’re going to do with them.
  • Sitting down to start a high-priority task, and almost immediately going off to make a cup of coffee.
  • Leaving an item on your To Do list for a long time, even though you know it’s important.
  • Regularly saying “Yes” to unimportant tasks that others ask you to do, and filling your time with these instead of getting on with the important tasks already on your list.
  • Waiting for the “right mood” or the “right time” to tackle the important task at hand.

Step 2: Work Out WHY You’re Procrastinating

Even if you’re organized, you can feel overwhelmed by the task. You may doubt that you have the skills or resources you think you need, so you seek comfort in doing tasks you know you’re capable of completing. Unfortunately, the big task isn’t going to go away – truly important tasks rarely do. You may also fear success as much as failure. For example, you may think that success will lead to you being swamped with more requests to do this type of task, or that you’ll be pushed to take on things that you feel are beyond you.

Step 3: Adopt Anti-Procrastination Strategies

Procrastination is a habit – a deeply ingrained pattern of behavior. That means that you won’t just break it overnight. Habits only stop being habits when you have persistently stopped practicing them, so use as many approaches as possible to maximize your chances of beating them. Some tips will work better for some people than for others, and for some tasks than others. And, sometimes, you may simply need to try a fresh approach to beat the “procrastination peril”!

These general tips will help motivate you to get moving:

  • Make up your own rewards. For example, promise yourself a piece of tasty flapjack at lunchtime if you’ve completed a certain task. And make sure you notice how good it feels to finish things!
  • Ask someone else to check up on you. Peer pressure works! This is the principle behind slimming and other self-help groups, and it is widely recognized as a highly effective approach.
  • Identify the unpleasant consequences of NOT doing the task.
  • Work out the cost of your time  to your employer. As your employers are paying you to do the things that they think are important, you’re not delivering value for money if you’re not doing those things. Shame yourself into getting going!

If you’re procrastinating because you’re disorganized, here’s how to get organized!

Use Eisenhower’s Urgent/Important Principle to help prioritize your To-Do List so that you cannot try to kid yourself that it would be acceptable to put off doing something on the grounds that it is unimportant, or that you have many urgent things which ought to be done first when, in reality, you’re procrastinating.

eisenhower-box

If you’re putting off starting a project because you find it overwhelming, you need to take a different approach. Here are some tips:

  • Break the project into a set of smaller, more manageable tasks. You may find it helpful to create an action plan.
  • Start with some quick, small tasks if you can, even if these aren’t the logical first actions. You’ll feel that you’re achieving things, and so perhaps the whole project won’t be so overwhelming after all.

If you’re doing it because you find the task unpleasant:

  • Many procrastinators overestimate the unpleasantness of a task. So give it a try! You may find that it’s not as bad as you thought!
  • Hold the unpleasant consequences of not doing the work at the front of your mind.
  • Reward yourself for doing the task.

Here’s a bonus. Have you seen the story about rocks, pebbles and sand? Watch this video

(1) Quotes courtesy of Psychology Today and Joseph Ferrari, Ph.D., associate professor of psychology at De Paul University in Chicago, and Timothy Pychyl, Ph.D., associate professor of psychology at Carleton University in Ottawa, Canada.

(2) Other references courtesy of Mindtools.com

Trust at Work

The great Resignation is fully underway. Companies of all sizes are experiencing employee exits at all job levels. Owners and executives simply wonder why?

There are great theories about work-life balance value shifts, government intervention, and ‘disincentives’ among many other plausible ideas.

Yet one area remains a big contributor. That area is TRUST.

There is a basic loss of trust in the workplace. Employees are feeling disenfranchised. They watch as CEO pay and other external factors impact their way of working. Decisions get made by the bosses, but little if any trust is displayed in the worker.

Why should they be the ones expected to remain loyal? And now, with the pandemic opening of Pandoras’ box about work-life balance, employees are leaving corporate America by the millions. Yes, millions, not just thousands.

Employers need to ramp up the game when it comes to building trust at work. There are proven, tangible ways to increase the levels of trust across your work team, but it takes leadership focus and energy to get there.

However, rather than delve into that alone, why not find a blueprint? One that has been used for decades with great success.

The Program is Now

My colleague, Roger Ferguson, and I have teamed up to present you with the full program for building trust at work. In fact, our book is titled just that “Trust at Work.

buy the book
Trust at Work, the Book

In this book, we introduce you to the Team Trust Model, a six-step outline of key essentials for understanding where and how to address the main concerns your employees have. Face it. Employees show up every day with questions. Questions like ‘Do I even want to be here?’, ‘what’s the point?’, ‘What’s the plan?’ and many more.

In other words, Leaders who create clarity for each of these key questions will see trust building inside the team. More and more, employees will learn to trust the boss and the team.

It’s not easy, but it is achievable. Buy the book. Or subscribe to my newsletter. Better still, if you’d like to start immediately to explore ways your team can build trust, schedule a chat.

You can become a leader who builds trust.

trust at work

Exploring the Real Meaning of Trust at Work

small team

Anyone who has ever been asked to lead a team knows something right away. Steering, guiding, leading, or managing people can be very difficult. It can feel like herding cats. Individual minds don’t fall in line very easy.

As the manager, you know where you want to go or at least you have some idea. Whether you are managing a team at a large corporation or guiding your happy little band of employees in a small business, having a team can be hard to do.

Gather a group of unrelated human beings, give them a task, and soon you have people veering off in various directions. Some are crushing it; producing amazing work. Others are hiding in plain sight, trying to scam the system. In between are souls who give the work a try, but often find ways, whether consciously or subconsciously, to make it look hard.

As a manager or leader of this cheery little assembly, you go home at night and bang your head against the wall.

Therefore, the really big question is ‘what can you do to make a difference?’

Introducing Trust

The longer I work with businesses of all sizes, the more I am convinced that TRUST is a big deal. Unfortunately, I don’t know any company owner or executive that starts with the idea of building trust as a key element of their team building effort.

Instead, managers usually focus on process. They have a vision and a plan that drives the idea of the right process to make a profit. Making money is the chief idea, right? Producing some meaningful product or service is the ‘thing’ that causes customers to pay us. It makes good sense to have a solid, robust process to produce that ‘thing.’

Designing the process then teaching it to your team requires a great deal of time and effort. Yes, we recruit people to join our teams who know things about our process. CPA firms will hire accountants. Engineering firms will hire certified engineers. Manufacturing companies will hire people who know something about the steps in the process or the equipment used.

To talk about hiring a little further, I am also convinced that if you are somewhat successful with your hiring, the people you select will want to do the right thing. The hiring process is a very big “if”, but if you have figured it out, you will generally have a team that is there to do the right thing.

Enter Trust

This is where trust appears, right at the start. As soon as that new employee is inserted into your team culture or situation, they will begin questioning things. The questions may not be outward. But internally, they are screening, evaluating, and judging what is going on. Why?

Why does someone do that? It’s human nature. To be safe in our surroundings, we must build trust with the people and things around us. It’s really pretty simple once you stop to think about it.

When you meet a stranger on the street at midnight, what are your first thoughts? Likely, you’re very afraid. All your defenses go up. It’s fight or flight time. We’re wired that way. It’s about our basic need to survive. We test and question the moment. We look for signs that a threat might exist.

Stranger Danger

If the stranger responds with a willing gesture of open hands, visible face, and cautious movement away from us, we feel just a little bit more secure. Once they speak our language and express apologies for frightening us, we feel even more secure, still on guard, but less afraid. Then, if they act true to that message by walking around us, never closing in, we feel more trust about believing they mean us no harm.

All of the observing, evaluating, testing, and questioning is exactly what a new hire will be doing. The team leader must be the one directing the effort to answer the questions, demonstrate safety, communicate the expectations, and deliver on actions that are consistent with the messages.

The Google Study

In 2018, Google released the findings of Project Aristotle. The basis of this project was the question ‘why do some teams perform so much better than others.’

Google has a rigorous hiring process. In fact, it is considered by many to be the most rigorous of all large corporate hiring programs. Yet when these best-of-the-best employees get assigned to work teams, not all teams perform as well as others. How could that be?

Google’s study took two years to complete. In the end, what they discovered is that ‘psychological safety’ was the number one reason high-performing teams exist. When you read the complete findings, you realize the term psychological safety is really nothing more than TRUST.

The Leader’s Secret Weapon

If you are new to leading teams, you likely struggle with confidence. You may even go so far as to think of yourself as suffering an “impostor syndrome.” You doubt your own ability to manage and lead.

Rather than focusing inwardly on those doubts, start by focusing outward. Talk to your team. Learn what makes them tick. Build an understanding of their strengths. Find out about the basic questions they may be asking as they search for ways to trust you and the rest of the team. They might even be questioning the company (if it’s big enough). You can help sooth those concerns.

Be more of a problem solver for the issue of whether your employees trust the team situation. Focus your time and effort solving that and you will discover you will rapidly become a leader people respect.

The respect you receive will be less about the technical skills you have and more about the ways you made your team feel connected. You too can build trust at work.

Ways to Be a More Effective Team Leader

Above all, the best way to be more effective in your leadership effort to influence and impact the trust factors within your team, is to look at the Team Trust Culture Model. My friend Roger Ferguson and I collaborated to write about this model in our latest book “Trust at Work.”

Team Trust Culture

By following this model, you can become a Trust Builder. The model tells us we can organize all those questions people ask into six logical, connected areas. As a leader, you work your way through the areas helping your team get more comfortable with their understanding of all aspects of the company, the work, their fellow workers and YOU.

Therefore, Leaders who proactively attack these areas find tangible results. Teams do more because they want to do more. Once they elevate their level of trust, they become willing to give more at work; more effort, more energy, and more contribution to the outcome.

Google’s Six Steps

In addition, the six steps of the model address all the factors Google identified in high-performing teams.

Psychological safety: Psychological safety refers to an individual’s perception of the consequences of taking an interpersonal risk or a belief that a team is safe for risk taking in the face of being seen as ignorant, incompetent, negative, or disruptive.

In a team with high psychological safety, teammates feel safe to take risks around their team members. They feel confident that no one on the team will embarrass or punish anyone else for admitting a mistake, asking a question, or offering a new idea.

Moreover, the Model exists to help leaders and their teams achieve high levels of psychological safety. It is the overall focus of the Model.

Dependability: On dependable teams, members reliably complete quality work on time (vs the opposite – shirking responsibilities).

The Model has delivered tangible results. Successful implementation of the Model within work teams has produced an environment where people want to work, take pride in the work, and desire to do more. This is called discretionary effort. The book talks about this in detail.

Structure and clarity: An individual’s understanding of job expectations, the process for fulfilling these expectations, and the consequences of one’s performance are important for team effectiveness. Goals can be set at the individual or group level, and must be specific, challenging, and attainable. Google often uses Objectives and Key Results (OKRs) to help set and communicate short- and long-term goals.

Steps two, three, and four are ways leaders can address concerns and questions about clarity, expectations and results.

Meaning: Finding a sense of purpose in either the work itself or the output is important for team effectiveness. The meaning of work is personal and can vary: financial security, supporting family, helping the team succeed, or self-expression for each individual, for example.

Step five in the model addresses performance and an individual’s sense of purpose for participating in the team.

Impact: The results of one’s work, the subjective judgement that your work is making a difference, is important for teams. Seeing that one’s work is contributing to the organization’s goals can help reveal impact.

Step six is where we explore impact and significance of the team contributing to the greater good.

In Summary

Trust has been identified as a key driver for high-performing teams. Leaders can work on building trust at work by answering key questions all employees ask. To clarify, the more you do as a leader to respond to the questions, the more likely it will be to see trust grow within your team.

Trust is so vitally important. Why not add trust building to your goals as a leader? If you need help doing that, you can schedule a free consultation call to talk about your team and your company.

trust at work

5 Ways for Leaders to Inspire Their Team

There’s a big difference between being a boss and being a leader. Anyone can be a boss, responsible for guiding their team and assigning tasks to different members of staff. But it takes something special to be a true leader.

A genuine leader inspires their team and motivates them to accomplish amazing things.

Effective leaders get to know their employees, so they can understand their strengths and weaknesses. This allows for effective delegation and increases the chances of each employee achieving personal and professional goals with the assistance of that leader.

If you’re working to become a more effective leader for your team, the key to success begins with inspiration. Here are some ways that you can motivate and inspire your people.

Set Clear Targets

Employees need to know what they’re working towardsto ensure that they’re on the right path. As a leader in your organization, it’s crucial to have a clear idea of what the overall vision of the business is and what you need to do to get there.

Setting goals for each employee that will help to drive you towards your overall target will help to keep your people focused. Measurable goals are also much easier to track, ensuring that your staff members can measure their performance and see how far they’ve come in a specific period of time.

Excellent goals are specific, clear, and easy to understand. It’s also worth choosing goals for your teams that help them to identify their importance in the company.

Deliver Ongoing Feedback

Feedback has always been an important factor in keeping team members focused and inspired. Around 65% of modern team members wish they had more feedback from their leaders.

Effective feedback tells your employees what they’re doing right,so they know how to boost their chances of success. It can also be a tool in helping employees to pinpoint issues that might be harming their performance in some ways.

Remember, giving feedback doesn’t just mean telling your staff they’re doing a good job or a bad one. Be specific with the feedback you provide, so your people can really learn.

Don’t be afraid to ask for feedback from your staff too. They could give you excellent insights into how to be a more effective leader.

Be Fair with Compensation

There’s more to keeping your team inspired than paying them the right salary. However, it’s hard for anyone to be invested in a job where they feel as though they’re not fully appreciated.

If you can’t offer the most competitive salary compared to the other companies in your space, ask what you can do to make their role more appealing to staff.

  • Can you deliver extra benefits and learning opportunities, so your employees feel like they’re accomplishing more when working with you?
  • Is it possible to provide more paid time off work, or more flexible scheduling, so your teams can arrange their days to suit them?

Think outside of the box when it comes to showing your teams that you understand their worth.

Create a Company to Be Proud Of

One of the biggest jobs many business leaders have is creating an image for the company. They need to be able to explain what the true mission and goals of the company are to team members, so they feel as though they’re a part of something important.

If you want your employees to feel inspired and motivated, then give them a target to get behind. Let them know how you’re making the world a better place, not just how you’re making as much money as possible.

  • Can you get involved with charities that your team members care about?
  •  Can you contribute to your community in a way that’s going to inspire team pride?

Find out what your employees care about and get involved.

Work on Communication

Finally, it’s hard for any team member to feel inspired if they don’t also believe that they have a voice in the company.They need to know that you take their insights and feedback seriously.

With that in mind, try to build a company culture around open communication and collaboration.

Ensure that your staff members can share their ideas on how to improve the business freely, without any scathing remarks or risk of negative feedback.

When your employees share their ideas on how to make things better, show them that you’re taking their ideas into account by highlighting the things you’ve done to see whether those ideas could work.

As a Leader, You Can Inspire Your Team

Employees are more inspired when they believe they have a significant ownership and investment in the company they work for.

Avoid making your employees feel like “just” a member of staff. They want to be a crucial part of the team. Build that feeling of comradery and see your leadership skills and team results soar.

If you have questions about any of these or would like to leave a comment, use the comment block below.

trust at work

Leading From the Front … or Not

Being an effective leader requires a keen awareness of the situation. One size never fits all. Among the many choices leaders have to make, a very pivotal one involves what leadership position to take. Therefore, today we explore the question of whether to lead from the front or lead from the rear.

To set our footing, let me define the two options.

Leading from the Front

This brand of leadership is the kind we see often depicted in movies. Mel Gibson, in The Patriot, grabs the flag and rallies the troops when there is a break in the front lines. He’s right up there, standing tall, waving the flag, yelling “follow me!!!”

The Patriot – Mel Gibson

In business, the follow-me style leadership is usually found in organizatinal cultures where there is a large dose of command and control thinking. Employees are programmed to wait for direction. There is very little empowerment. Seldom does anyone ‘step out’ to take a chance.

Often these cultures are found in large scale engineering or manufacturing environments. On one hand it makes sense. You wouldn’t want employees being creative at the controls of a refining process. Things need to be prescriptive for everything to operate smoothly and efficiently, not to mention safely. Plans and specs need to be followed or severe consequences may happen.

Leading from the Rear

This style of leadership is not really opposite in thinking, just different. Leading from the rear represents the situation where the workteam is fully capable, empowered, and somewhat autonomous in how things need to happen.

One exmaple might be a large regional sales force. Sales reps need to be out in the field making calls and meeting prospects and clients. They should know the guiderails, but are expected to operate with a degree of independence, only checking back in when a truly unique special request comes up.

The sales executive can lead from the rear, providing the guiderails and encouragment, but otherwise staying handsoff on the effort.

Where Things Get Tough

In larger companies, managers usually get assigned to lead roles. They get placed into teams that are already operating together. Sometimes there are company reorganizations where teams get scrambled, but even then, managers haven’t really picked their teams.

What this means is, you as the leader must evaluate what your team needs. Do you need to lead from the front or from the rear? Figuring out the best approach helps solidify your role and your effectiveness as the leader.

Executives who join a new company (new to them) must navigate this landscape too. Missing the mark can seriously delay your progress.

Here’s How It Plays Out

If your leadership style is to empower and naturally lead from behind, applying that to a team who craves leadership from the front can cause fear and doubt in your team. If they are waiting on being told what to do, your expectation that they figure it out only causes confusion.

The more you encourage them to choose their own path, the more likely they are to withdraw and shrink away from the work. If they want to do the right hing, but you’re not telling them what that might be via speciifc assigned tasks, they will freeze.

On the other hand, if you are more likely to opeprate with a command and control approach, leading from the front, independent thinkers and doers will balk at your authority. They will object to being told what to do.

It becomes a balancing act. Good leaders adjust their style to the situation. If your team needs speciifc direction (you leading from the front) but you’d prefer them to be more empowered, then you have to coach them there. You have to coax them into understanding being empowered.

There needs to be a demonstration of good permission and protection. The leader gives permission to try things new while offering protection if things don’t work out just right. That way, the employee is not penalized for agreeing to step out and try something foreign to them.

Choosing Right

In most cases the need to lead from the front or from the rear can be figured out by simply asking the team about how they like to operate. If however, the team is new (due to a reorg), they likely have not found their identity yet.

The leader can help cast that vision and purpose. Then the pieces may come together naturally. If however, it is not yet clear, then the leader must dig deeper into the talent they have around them. By having one on one sessions you can glean the best ideas for structuring the team, leveraging the expereince and motivation each member brings.

The core message here is to be nimble as the leader. Don’t force your will on the team either way. If you prefer leading one way, but they want something else, be agreeable to make that pivot. You can begin shaping them to go the other way in time. Take advantage of the growth opportunity in yourself.

Use the situation as a personal stretch goal. You might just realize you like the view.

trust at work

PS – My new book “Trust at Work” is available a popular retailers in print and online. In the book, Roger Ferguson (co-author) and I explore the Team Trust Model. We explain the model and share examples of when and how it can work. Plus there are over 30 tools manaegrs can use to help gain trust with your team.

Trust at Work – The Book

My new book “Trust at Work” has been released. Actually, I can’t take all the credit.

This project has been a collaborative effort with my frined, colleague and former fellow banker, Roger Ferguson. Roger introduced me to the Team Trust Model some 30 years ago. The book has been two years in the making.

It is packed with concepts, process, tools, and tactics to make trust bulding come to life. How to build trust is no longer the mysterious question. Now you have a practical process and the framework to actually attack the questions people bring towork; questions that block trust. Resolve your team’s questions and trust will grow.

The model has been a faithful go-to soluton that I have shared with hundreds of my clients. It helps business leaders at companies of all sizes tackle the issue of building trust at work.

Trust has been shown to be the #1 reason some teams perform so much better than others. If you want to imporve your team performance, morale, and commitment, you need Trust at Work.

For more information and to get the book, visit Team Trust or TrustatWork.online

Lessons in Leadership: Soaring with the Winds of Life

windsock

 

In learning how to fly an airplane, one of the first lessons has to do with understanding winds. Winds come in basically three types;

  • Head winds – those hit you right in the face
  • Tail winds – those from behind
  • Cross winds – those at angles from the side

I believe the challenges we face in life and in business model these three types of wind as well. If we consider all the forms of challenge we face, we can boil it down into these three categories. However, it might be interesting to compare the pilot’s concern with each of these winds as we think about our daily responses to life’s winds…..

Head Wind

First, the head winds. Too often we might be prone to think of these negatively. As wind hits us in the face, it slows us down, forces us to press harder against the wind. Bob Seger wrote a great ballad titled “Against the Wind…stronger now still just running…against the wind”.

When a pilot encounters head wind during flight it can be a challenge. Fuel consumption is increased as air speed decreases. The time it takes to reach a destination increases. Stress and fatigue can set in. But did you know it is preferable to take off and land “against the wind”? Why? Because the increased force of that head wind causes “lift” on the wings which is the force that makes planes fly.

A good steady head wind actually makes take-offs and landings easier, more comfortable and effective. So the next time you sense a head wind in life, ask yourself whether it has been provided to allow more lift for a better take off to a new place in life or whether it is there to afford a safer, smoother landing from where you have just come.

Tail Wind

Next let’s talk about tail wind. This is just the opposite from a head wind. We tend to think of tail wind as favorable. During flight that might be true. It can serve to push us forward, reduce effort and speed the time towards the destination.

But did you know it is the most difficult force with which to reckon during take off and landing? At those times, it actually impairs control, reduces efficiency and creates danger.

Maybe in life we need to be cautious of the perceived tail winds. Rather than gliding along with them, we need to watching for hindrances to gaining new achievement or resolving old challenges.

Cross Wind

The final force is cross wind. All things considered, crosswind is the most challenging of all flying situations. That is true in life and business too.

Crosswind means what it implies… a force crossing you at an angle to the direction you intend to fly. During flight, a cross wind will blow you “off course”. A constant watch must be given to direction and compass heading while flying in crosswinds. There is no cruising during crosswind conditions. It is a constant battle.

doug flying
Me piloting a cross country to Shreveport LA

Take off and landing is even more severe. Very special techniques are required to manage a crosswind situation. This is why you see planes doing a crab landing, angling sideways right before touchdown. In some situations the crosswind can be so severe that its force exceeds the designed strength of the air frame on the airplane, which makes the good pilot seek an alternative landing site, one where the winds are more favorable.

Life has crosswind too. It is the skill and grace with which we handle life’s crosswinds that determines our ultimate success. Failure to recognize and manage a crosswind can cause certain disaster. Either we ignore the presence of that crosswind or we acknowledge it but underestimate the consequences. Forging ahead means grave results.

So next time you feel a certain extraordinary force influencing your life, consider the pilot. Is the wind you feel one of these? If so, which one and how will you choose to handle it?

If you need help discerning the winds in your path right now or want to find better ways to navigate those winds, schedule a time for a free consultation.

Working the Plan – Step 3 in Team Trust

Leaders responsible for teams must cast a solid vision to define the purpose for their team. Your team needs to know why the team exists. Every good purpose needs a plan. How are we going to execute the vision we just agreed to pursue? Purpose and plan are critical parts of building team trust.

Leaders who have great vision need to translate the vision into a plan; an action plan. You can pull your team together to create the plan. That’s perfectly fine. But plan you must.

The plan helps map out the next steps, milestones, contingencies, and a host of other critical factors that cause your likelihood of success to rise. As the old saying goes, without a plan any road will get you there. You probably don’t want to travel some of those roads. That is why a plan helps.

Step 3

In the Team Trust Model, Step #3 is the Plan.

team trust model diagram showing all the steps

The questions your team members and employees may be asking about the plan include the following examples.

What are the steps to achieve results?

What does a ‘win’ look like?

Can I agree with what you think we’ll be doing to go from A to B to C?

Does the plan make sense to me?

Does anyone else think this plan is crazy?

Is there something we already know about a step in the plan that won’t work?

How can I comment on the plan?

Do you want my feedback?

A Story from the Field

During a coaching session on team trust, one client who was responsible for a large regional sales organization spoke about his plan. It involved a cradle-to-grave process for their sales cycle. The plan started with prospecting and funnel management, then went into client onboarding and order entry. Ultimately the plan ended with various aspects of client support and service obligations assigned to the originating salespeople.

After thinking about it, he said “Wow, I really should be doing more to look at this plan when I’m hiring people. I generally look for personality but having folks who can serve these other needs is very important too.”

Viola!

There’s another reason to have a well-articulated plan.

The plan gives you the path to get work done. You deliver on the plan. You work through the plan. Without a clear blueprint for success, your team will get stuck wondering what to do next.

Doing the Right Thing

There is one thing I’ve learned in all my years of executive leadership, it’s about the people. Assuming your hiring process is reasonably reliable i.e. identifying good talent suitable for what you need to do, then the team you build will want to do the right thing.

If you as a leader don’t show them what the right thing is, they freeze. Because they want to do the right thing, they definitely don’t want to do the wrong thing. Therefore they tread water, running in place not doing much of anything.

Your plan helps them understand the next steps that amount to the right thing to do. Then they can become effective at the work.

There is obviously a lot more you have to do managing the effort, but without clear definitions of what a win looks like and what success can mean, your team will struggle to move forward.

The more you can do to articulate the right plan for the work you need to be done, the better your chances of having a team that can trust the plan and is willing to commit their dedicated effort to get there. This is the way to build team trust.

trust at work

Copy These 5 Communication Skills From Top Leaders

Do you struggle with communicating effectively? Communication is a key part of success at work or in other parts of your life. Top leaders have practiced and mastered the skills that enable them to communicate so well. Luckily, you too can learn these same skills!

Follow these strategies to practice essential communication skills:

Learn to Listen

Top leaders know that listening is a crucial part of communication. Learn to love listening and engage in the stories of others.

Try to really pay attention during a conversation instead of being distracted by your phone or another device. Have one conversation at a time to give each person your full attention. 

Practice retelling the person’s story in your mind to get better at listening.

Everyone wants to be heard. Others will notice that you’re listening to them and will go away from your conversations thinking what a great communicator you are when all you did was listen.

Avoid Slang and Informalities

It’s normal to use slang or other types of informal language while talking to friends or family. However, business usually requires a more formal language set. Pay attention to who you’re talking to and make the necessary adjustments.

Slang, acronyms, and informalities can also make some people feel uncomfortable, especially if they’re not familiar with them.

Focus on Being Brief

Top leaders know that you don’t have to make a long speech to be effective.

Practice being brief and getting your point across with fewer words and less time. People appreciate brief conversations and respect others who don’t go off on tangents.

However, ensure you’re still providing enough information while you talk. You don’t want to be vague or miss important details.

This skill may take time to develop, so practice it often. The next time you have a conversation, try to get your point across with less talking. Try to summarize the important parts and only focus on them while you talk. 

Pay Attention to Other’s Emotions

When you talk, take note of how the other person is reacting. Words are powerful, and communication can affect people in many different ways.

You may want to learn psychology to understand emotions better.

Show sympathy and empathy when it’s appropriate during a conversation.

Look at things from the other person’s point of view without criticism or judgment.

Be Charismatic

Communication is easier for charismatic people, but you can learn this skill.

One of the most important aspects of charisma is confidence, but not arrogance or self-righteousness. Confident communicators know their value and worth, but they’re also respectful of others.

Another facet of charisma is optimism, and it’s also a big part of communication. Even if you’re having a difficult conversation, focus on something positive. Top leaders are good at finding the silver lining.

Charismatic communicators are interesting, but they also share interesting information with others.They focus on innovation and new ideas that give people a spark.

Summary

You can learn to communicate more effectively by following these tips from top leaders. Practice these skills as often as possible. You’ll have many opportunities each day. Every time you have a conversation with anyone is an opportunity to practice a little more. And as you know, practice makes perfect!

Burn the Boats – The Toughest Leadership Command

burn the ships

We all like Plan “B” options that afford us an escape when things don’t work out. In 1519, Captain Hernán Cortés landed in Veracruz to begin his great conquest. Upon arriving, he gave the order to his men to burn the ships. How’s that for bold leadership?

What Cortés did was force himself and his men to either succeed or die. A retreat was not an option.

In order to achieve the highest level of success we each desire, there are times when we need to “burn the boats.”

The obvious question becomes “what are my ships or boats”? For starters, your ship may be anything that you are afraid to let go of.

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